The 3rd National Surface Transportation Weather Symposium (3rd NSTWS) is expected to attract representatives from federal, state, and local transportation organizations focused on roadways, railways, transit, pipelines, marine transportation systems, and airport ground operations; manufacturers; associations; governmental and nongovernmental organizations; academia and others involved with safety and economic aspects of surface transportation.

We invite you to showcase your hardware, software, and service capabilities at the 3rd NSTWS, July 25-27, 2007. The symposium is being held at the Sheraton Premiere at Tysons Corner, 8661 Leesburg Pike, Vienna, Virginia 22182. This is an excellent opportunity to increase your agency and company’s profile and exposure as well as to showcase and promote your product and services. Opportunities for exhibit spaces are available on a first come, first serve basis.

Why Exhibit?

This conference is a significant gathering of surface transportation policy making, planning, operations, and maintenance personnel; scientists; engineers and trade association members.

It is a unique opportunity to showcase weather-related products, equipment, and services to a broad audience focused on improving surface transportation safety and efficiency in one venue.

It is an excellent investment in cost-effective advertising--all symposium breaks and evening receptions will be held in the exhibit area.

It is the ideal forum to launch new products and forecasts, make announcements, and present the latest innovations and technological developments.

It will feature presenters from across the surface transportation and meteorology communities, who will share their experiences and knowledge during plenary sessions.

Who Should Exhibit?

National surface transportation agencies (both government and non-government), state DOTs, railroads, transit agencies, maritime ship operators, airlines and airline associations, airport authorities, satellite operators and manufacturers, research laboratories, universities, and software providers.

Exhibitor Information

• Exhibit Registration: Please contact Erin McNamara, the OFCM Conference Logistics Coordinator at email address Erin.McNamara@noaa.gov or by phone at 301-427-2002, to reserve a space and receive more information on how to request electrical power, internet hookups, etc., if needed, for your booth space.
  
  
• Registration date: Exhibit space reservations must be made by July 13, 2007.
  
  
• Size: Exhibit spaces are 10’ wide x 10’ deep.
  
  
• Cost:
  
  1. The Exhibitor fee for each space is $500, and includes registration for one person.
  
  2. Additional costs are estimated as (these services are provided by a separate company, not OFCM):

  a. Electricity and electrician at $100 per 110v outlet and $65 per hour
  b. Internet connectivity at $400 for the first internet connection, and $125 for additional connections per day

  Shipping: Exhibitors are responsible for their own shipping to the hotel, if desired.

  Shipping Details:

  1. Address all boxes to the person that will be responsible for picking them up at the hotel as the following example shows:

  Company name/Person’s name, Small Ballroom
  (Please address to the person that will be looking for it)
  c/o The Sheraton Premiere Hotel
  8661 Leesburg Pike
  Vienna, VA 22182
  
  2. Somewhere on the front of the box, add the following information:
  
  Hold for: 3rd National Surface Transportation Weather Symposium,
  July 24-27, 2007
  Box(es) X of XX (Multiple boxes MUST be numbered)
  
  3. Box deliveries will be assessed a handling fee determined by weight. The hotel will not be responsible for the safe keeping of personal or rented equipment. Heavy boxes (over 50 lbs.) should be identified so that staff (either yours or ours) can avoid injury while lifting them.
  
  
  

  Schedule:

  Exhibit Set-up:

  Tuesday: 3:00 p.m. to 8:00 p.m.

  Wednesday: 7:00 a.m. to 9:30 a.m.

  Exhibit Hours:

  Wednesday: 10:00 a.m. to 7:00 p.m.

  Thursday: 10:00 a.m. to 7:00 p.m.

  Friday: 10:30 a.m. to 12:00 p.m. (optional)

  Exhibit Tear-down:

  Thursday: 7:00 to 9:00 p.m.

  Friday: 8:00 a.m. to 12:00 p.m.

  Staffing: We recommend that your exhibit be staffed during all symposium breaks, evening reception, and during lunches when exhibit traffic will be the heaviest.