INSTRUCTIONS FOR ABSTRACT PREPARATION &
- Abstracts are
to be submitted electronically to OFCM on or before 12 April 2004. (new
- Save your abstract
as a Microsoft Word file and submit as an email attachment.
- If you cannot submit
your abstract as an email attachment, please contact the Program Committee
- An abstract can
be no longer than 300 words.
- An abstract should
be single-spaced, in Times New Roman 12-point font, full justification,
and contained within a single paragraph with no indents.
- The title should
be in bold font with lead word capitalized; authorship begins on next
line. Give the institutional affiliation and location (city, country)
of each author. Skip a line and then start the body of the abstract.
Use 1-inch margins. See the example provided below.
- The program committee
reserves the right to edit without author consultation any abstracts
that arrive in the wrong format or are too long.
- The abstract should
contain no mathematical expressions, should refrain from including citations
or footnotes, and should not use the first person.
- Time and space
will limit the number of oral presentations. Dedicated poster sessions
are a prime component of the conference.
- Please note that
presenters must register for the meeting.
- Save file as a
Word document (.doc).
- Email your abstract
as an attachment to email@example.com.
- In the body of
your email, please give the main contact information for your abstract
(name, full mailing address, phone and fax numbers, email address).
- Also in the body
of your email, please identify the preferred session for your presentation:
1: Encounters, Damage, and Socioeconomic Consequences
2: The Volcanic Source - Eruption Monitoring and Reporting
3: Ash-Cloud Observations and Forecasting
4: VAAC Operations and Capabilities
5: Aviation Industry Perspectives
- Submit one abstract
per email message so that each abstract can be numbered and tracked
separately. Official receipt of your abstract will be by return email.
Please submit each abstract only once.
Example in PDF
Second International Conference on Volcanic Ash and Aviation Safety is
expected to attract representatives from airlines and airports, manufacturers,
associations, governmental and nongovernmental organizations, academia,
and others involved with safety and economic aspects of volcanic ash mitigation.
We invite you to showcase
your hardware, software, and service capabilities at the Second International
Conference on Volcanic Ash and Aviation Safety, June 21-24, 2004. The
conference is being held in Alexandria, Virginia, at the Hilton Alexandria
Mark Center Hotel, located in the Washington, D.C. metropolitan area.
This is an excellent opportunity to increase your agency and company’s
profile and exposure as well as to showcase and promote your product and
services. Opportunities for exhibit spaces are available on a first come,
first serve basis.
- This conference
is a significant gathering of volcanic ash forecasters, geologists,
airline industry representatives, scientists and engineers.
- It is a unique
opportunity to showcase products, equipment and services to a targeted
audience in one venue.
- It is an excellent
investment in cost-effective advertising.
- It is the ideal
forum to launch new products, forecasts, make announcements and present
the latest innovations and technological developments.
- It will feature
presenters from around the globe, who will share their experiences and
knowledge during plenary and poster sessions.
agencies (both government and nongovernment), airlines and airline associations,
airline engine manufacturers, satellite operators and manufacturers, research
laboratories, universities, and software providers.
Exhibit spaces are 8’ wide x 8’ deep.
The fee for each space is $1200, and includes registration for one person.
Space includes a draped table, if requested. Additional power or equipment
needs should be arranged directly with the hotel.
Exhibitors are responsible for their own shipping.
- Exhibit Set-up:
- Sunday, 12:00
p.m. to 5:00 p.m.
- Monday, 9:00
a.m. to 3:00 p.m.
- Exhibit Hours
3:30 p.m. to 7 p.m.
10:00 a.m. to 3:30 p.m.
10:00 a.m. to 3:30 p.m.
- Exhibit Tear-down:
Wednesday, 4:00 p.m. to 6:00 p.m.
We recommend that your exhibit be staffed during the Monday evening
reception, lunches and breaks when exhibit traffic will be the heaviest.
For further information,
Erin McNamara, OFCM