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About the Conference Conference Agenda
Hotel and Registration InformationBackground Information
Abstract and Exhibitor Other Information

Updated June 15, 2004

Abstract Information


General Instructions

  • Abstracts are to be submitted electronically to OFCM on or before 12 April 2004. (new date)
  • Save your abstract as a Microsoft Word file and submit as an email attachment.
  • If you cannot submit your abstract as an email attachment, please contact the Program Committee at
  • An abstract can be no longer than 300 words.
  • An abstract should be single-spaced, in Times New Roman 12-point font, full justification, and contained within a single paragraph with no indents.
  • The title should be in bold font with lead word capitalized; authorship begins on next line. Give the institutional affiliation and location (city, country) of each author. Skip a line and then start the body of the abstract. Use 1-inch margins. See the example provided below.
  • The program committee reserves the right to edit without author consultation any abstracts that arrive in the wrong format or are too long.
  • The abstract should contain no mathematical expressions, should refrain from including citations or footnotes, and should not use the first person.
  • Time and space will limit the number of oral presentations. Dedicated poster sessions are a prime component of the conference.
  • Please note that presenters must register for the meeting.

Submission Instructions

  • Save file as a Word document (.doc).
  • Email your abstract as an attachment to
  • In the body of your email, please give the main contact information for your abstract (name, full mailing address, phone and fax numbers, email address).
  • Also in the body of your email, please identify the preferred session for your presentation:
    1: Encounters, Damage, and Socioeconomic Consequences
    2: The Volcanic Source - Eruption Monitoring and Reporting
    3: Ash-Cloud Observations and Forecasting
    4: VAAC Operations and Capabilities
    5: Aviation Industry Perspectives
  • Submit one abstract per email message so that each abstract can be numbered and tracked separately. Official receipt of your abstract will be by return email. Please submit each abstract only once.

Abstract Example in PDF


Exhibit Information

The Second International Conference on Volcanic Ash and Aviation Safety is expected to attract representatives from airlines and airports, manufacturers, associations, governmental and nongovernmental organizations, academia, and others involved with safety and economic aspects of volcanic ash mitigation.

We invite you to showcase your hardware, software, and service capabilities at the Second International Conference on Volcanic Ash and Aviation Safety, June 21-24, 2004. The conference is being held in Alexandria, Virginia, at the Hilton Alexandria Mark Center Hotel, located in the Washington, D.C. metropolitan area. This is an excellent opportunity to increase your agency and company’s profile and exposure as well as to showcase and promote your product and services. Opportunities for exhibit spaces are available on a first come, first serve basis.

Why Exhibit?

  • This conference is a significant gathering of volcanic ash forecasters, geologists, airline industry representatives, scientists and engineers.
  • It is a unique opportunity to showcase products, equipment and services to a targeted audience in one venue.
  • It is an excellent investment in cost-effective advertising.
  • It is the ideal forum to launch new products, forecasts, make announcements and present the latest innovations and technological developments.
  • It will feature presenters from around the globe, who will share their experiences and knowledge during plenary and poster sessions.

Who Should Exhibit?

National aviation agencies (both government and nongovernment), airlines and airline associations, airline engine manufacturers, satellite operators and manufacturers, research laboratories, universities, and software providers.

Exhibitor Information

Size: Exhibit spaces are 8’ wide x 8’ deep.

Cost: The fee for each space is $1200, and includes registration for one person. Space includes a draped table, if requested. Additional power or equipment needs should be arranged directly with the hotel.

Shipping: Exhibitors are responsible for their own shipping.


  • Exhibit Set-up:
    • Sunday, 12:00 p.m. to 5:00 p.m.
    • Monday, 9:00 a.m. to 3:00 p.m.
  • Exhibit Hours
    • Monday: 3:30 p.m. to 7 p.m.
    • Tuesday: 10:00 a.m. to 3:30 p.m.
    • Wednesday: 10:00 a.m. to 3:30 p.m.
    • Thursday: No exhibits.
  • Exhibit Tear-down: Wednesday, 4:00 p.m. to 6:00 p.m.

Staffing: We recommend that your exhibit be staffed during the Monday evening reception, lunches and breaks when exhibit traffic will be the heaviest.

For further information, please contact

Erin McNamara, OFCM Conference Coordinator